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Title:  Jr Finance Administrator


Waterloo, ON, N2V 1C6

About Descartes: 

Descartes Unites the People and Technology that Move the World
The need for efficient, secure, and agile supply chains and logistics operations has become ever more critical and complex.  By combining innovative technology, powerful trade intelligence and the reach of our network, Descartes helps get goods, information, transportation assets, and people where they’re needed, when they’re needed. 

We’re one of the most broadly deployed logistics and supply chain technology companies in the world. More than 22,000 customers around the globe use our cloud-based solutions to transform the way they move inventory and information to enhance productivity, better serve customers, thrive competitively, keep pace with evolving regulations, and respond to rapidly changing market conditions. Descartes is publicly traded (Nasdaq:DSGX, TSX:DSG) with headquarters in Waterloo, Ontario, Canada, and offices and partners around the world. With record financial performance for more than 16 years, we lead the industry in innovation investment. Every day, logistics service providers, manufacturers, retailers, distributors, and other logistics-intensive businesses of all sizes rely on our scale, stability, and comprehensive solution footprint to move what’s most important to them. Learn more at

We’re growing fast and invite you to join our amazing team. 


The Finance Administrator – Employee Expenses will work within the centralized Account Payable department supporting Descartes’ global operations. The Finance Administrator – Employee Expenses will be responsible for verifying and processing expense reports for all employees globally. The Administrator will work closely with the Director, Accounts Payable and various other members of the Descartes finance team in completing the responsibilities of the role. We are seeking an assertive, adaptable individual with a proven record of delivering results under pressure, and who will thrive as both a team player and as an individual contributor.  

We offer a flexible and casual work environment with on-the-job training to support your personal growth. You will have an opportunity to contribute new ideas and we welcome your fresh perspective.  The successful candidate will work from the Descartes Systems Group Inc. headquarters in Waterloo Ontario Canada.


The successful candidate will have the following job responsibilities:
•    Process employee expense reports accurately and ensure payment on a timely basis;
•    Review employee expense reports for consistent application and adherence to Descartes’ policies;
•    Maintain ongoing communications with employees worldwide to ensure a consistent understanding of Descartes’ policies;
•    Complete month end closing process;
•    Ensure billable employee expenses are identified to ensure customers are appropriately invoiced;
•    Reconciliation of corporate AMEX charges relative to re-billable charges;
•    Application of accounts payable policies and procedures and ability to explain to internal and external stakeholders;
•    Perform investigations for required data and other duties as assigned.

The successful candidate should possess the following qualifications and personal attributes:
•    Post-secondary degree or diploma with a concentration in accounting or finance or equivalent work experience;
•    Technical aptitude to learn new technologies;
•    Effective communicator and strong interpersonal skills;
•    Ability to focus on tasks at hand and multi-task when necessary;
•    Ability to work independently and efficiently to meet deadlines;
•    Strong analytical and problem solving skills;
•    Focused attention to detail.


Some additional assets include:
•    Experience with SAP or other similar ERP application;
•    Experience with Concur
•    Previous accounts payable or employee expense processing experience;
•    Previous experience working in a multi-currency environment;
•    Prior experience in an office environment and procedures, including data entry;
•    Experience with Microsoft Office applications, specifically MS Excel;
•    Additional languages would be an asset.




Join Us
As we scale, we’re looking for new doers, collaborators and innovators to join Descartes in uniting the people and technology that move the world as the Global Leader in Logistics and Supply Chain Technology. We’re entrepreneurial, hardworking, geeky-in-a-good way problem solvers. Guided by our values, we nurture a TEAM focused culture that invests in people and creates opportunities for advancement across a broad spectrum of career paths. We prioritize work-life balance and foster an environment with the space to take ownership, to be heard, and to carve a path for your individual accomplishments to help drive our success. At Descartes, everyone has a voice and the best argument wins, regardless of who makes it. We offer competitive compensation, great benefits, remote and flexible work hours, and the opportunity to join a company on an awesome mission with a great existing team and trajectory.

Descartes also has a deep sense of environmental responsibility. Learn more about how we helped our customers save over 552,000 metric tons of CO2 in 2020 by reducing fuel and paper consumption:  Join a team that’s committed to working with customers to conserve resources and enhance sustainability.

If you feel you have 70% of the qualifications we are looking for, and Descartes sounds like the team and the mission you want to be part of, apply now. We can't promise it will be a fit, but we do promise to consider your experience.


Due to COVID-19, we've implemented a virtual hiring process and continue to interview candidates by phone or video (Microsoft TEAMS) and are on-boarding new hires remotely. We value the safety of each member of our community because we know we're all in this together.


We are an Equal Employment employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected status, or any other characteristic protected by federal, provincial, or local law. For more information about our commitment to equal employment opportunity, please review our Code of Business Conduct and Ethics at Descartes is committed to working with and providing reasonable accommodations to job applicants with disabilities. Applicants in North America with a disability who require a reasonable accommodation for any part of the application or hiring process can email us at Provide your name and contact information along with the accommodation needed to assist you with the application process. Your request will be responded to as soon as possible. Reasonable accommodations will be determined on a case-by-case basis.

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